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Sederhanakan Kotak Masuk Anda: Kekuatan Kutools untuk Fitur Hapus Email Duplikat Outlook

When dealing with emails in Outlook, you may encounter numerous duplicate ones. These duplicates could stem from accidental copying and pasting, multiple send-receive cycles, email synchronization issues, and more. Having too many duplicate emails can overload your mailbox, slowing down its opening speed and making it difficult to manage. At this point, deleting these duplicates becomes essential. However, in Outlook, there is no a built-in tool for batch removing duplicate emails but manual removing. To quickly and easily keep our inbox clean and organized, we rely on Kutools untuk Outlook. Fitur ini provides three distinct options tailored for specific user needs removing duplicates from selected emails, specified folders, atau applying custom rules to delete, move, or categorize duplicates.


Advantages of Using Delete Duplicate Emails

 
Peningkatan Efisiensi: Streamlining your inbox for easier navigation and management.
Simplified Inbox: Keeps your email environment clean, making it easier to focus on the emails that matter.
Penyimpanan Berkurang: By removing duplicates, it helps in reducing the overall storage requirement of your Outlook account.
Kemudahan penggunaan: With a user-friendly interface, it offers a hassle-free experience in managing duplicates.
Multiple Deletion Options: Whether you prefer a quick clean-up of selected emails, a thorough sweep of specific folders, or need to apply custom actions to duplicates, Kutools for Outlook accommodates all.
Safety/keselamatan: Ensures a secure process that protects your important emails while eliminating duplicates.
Pemindaian Komprehensif: Performs an in-depth scan to identify duplicates across your inbox, ensuring no redundancy is left behind.
Bulk Processing Capability: Unlike manual deletion, which is time-consuming and labor-intensive, this feature allows for the bulk deletion of duplicates across multiple folders, saving considerable time.
One-click Deletion: It can delete all duplicate emails from selected emails with just one click, saving time and effort.
Identifikasi cerdas: It can intelligently identify duplicate emails without the need for manual searching.
Umpan balik waktu nyata: It provides prompt feedback on the deletion results after completion, allowing users to understand the deletion outcome clearly.
Support Adding Categories: Quickly find all duplicate emails and support you to add one or more categories to all duplicates for you to easily identify duplicate items without deleting or moving them.

Kutools for Outlook - Lebih dari 100 Fitur Canggih untuk Meningkatkan Outlook Anda.


How to Apply Delete Duplicate Emails

 

Kutools for Outlook offers a trio of specialized features designed to cater to varying needs when it comes to eliminating duplicate emails. Continue with this guide to learn a clear, step-by-step approach on how to effectively utilize each feature to clean up your inbox.

🔵Delete duplicate emails within selected emails

Ideal for when you've identified specific emails and want a quick clean-up.

Pro tip: When using this feature, emails are identified as duplicates if they share the same subject, body content, and attachment names.
Step 1: Simply select the emails
  • Select multiple continuous emails: Select the first one, hold perubahan key and then select the last one.
  • Select multiple non-continuous emails: Hold Ctrl key, select emails one by one.
Step 2: Apply the Remove Duplicate Emails from Selected feature

Access the Kutools tab, and click Email Duplikat > Remove Duplicate Emails from Selected… to delete duplicates within your selection.

Step 3: Delete duplicate emails
  1. A Duplicate dialog box will pop up, listing all duplicates within the selected emails, click the Delete tombol untuk mulai menghapus semua email duplikat.

  2. Then a dialog pops up for showing the number of deleted items, click OK.

  3. Now, all duplicate emails have been deleted, leaving only one copy (the email showing the red dot in the lower right corner of the email icon). You can click the Finish tombol untuk menutup kotak dialog.

Tips about this surface:
  1. All duplicate emails are checked in each group by default except the first one to appear. If you don't want to delete all duplicates, you can expand the duplicate group and check only the duplicates that need to be deleted.
  2. Right-click menu is available. 
    • Restore Default Selection: Select this option to check all duplicate items except the first one in each duplicate group.
    • Periksa semua: Select this option to check all duplicate items in each group.
    • Jangan tandai semua: Select this option to uncheck all duplicate items in each group.
  3. Show the total number of all emails you scanned this time.
  4. Show the number of all duplicate items found this time.

🔵Delete duplicate emails from specified folders

When you need a broader clean-up, this option allows you to target entire folders.

Pro tip: When using this feature, emails are identified as duplicates if they share the same subject, body content, and attachment names.
Step 1: Apply the Quick Scan and Remove Duplicate Emails feature

Arahkan ke folder Kutools tab, klik Email Duplikat > Quick Scan and Remove Duplicate Emails….

Step 2: Check the folder that you want to scan and remove duplicates from

Tips about this surface:
  1. Right-click menu is available.
  2. Pemfilteran Lintas File: Selecting this option instructs the tool to search for duplicate items across all selected folders. If unchecked, it will only compare and search for duplicates within the single folder selected.
  3. Show the number of selected folders.
Step 3: Delete duplicate emails
  1. Email Duplikat dialog box will pop up, listing all duplicates within the selected folders, Click the Delete tombol untuk mulai menghapus semua email duplikat.

  2. Then a dialog pops up for showing the number of deleted items, click OK.

  3. Now, all duplicate emails have been deleted, leaving only one copy (the email showing the red dot in the lower right corner of the email icon). You can click the Penyelesaian tombol untuk menutup kotak dialog.

Tips about this surface:
  1. All duplicate emails are checked by default except the first one to appear. If you don't want to delete all duplicates, you can expand the duplicate group and check only the duplicates that need to be deleted.
  2. Right-click menu is available.
    • Collapsed Node: Select this option to show all duplicate groups but do not show the duplicate items in each group.
    • Melebarkan semua: Select this option to expand all duplicate groups and show all duplicate items in each group.
    • Perkecil Semua: Select this option to collapse all duplicate groups and only show the folder name.
    • Kembali ke awal Selection: Select this option to check all duplicate items except the first one in each duplicate group.
    • Periksa semua: Select this option to check all duplicate items in each group.
    • Jangan tandai semua: Select this option to uncheck all duplicate items in each group.
  3. Show the number of all duplicate items found this time.

🔵Delete, move, or categorize duplicate emails from specified folders

Step 1: Apply the Advanced Scan and Remove Duplicate Emails feature

Di bawah Kutools tab, klik Email Duplikat > Advanced Scan and Remove Duplicate Emails….

Step 2: Choose folders that you want to remove duplicate emails

Dalam popping Email Duplikat - Langkah 1 jendela,

  1. Check the folder names that you want to search duplicate emails from,

  2. Kemudian klik Berikutnya: Pilih kolom untuk memfilter email duplikat button to go to next step.

Tips about this surface:
  1. Right-click menu is available.
    • Periksa semua: Select this option to tick all folders including subfolders.
    • Jangan tandai semua: Select this option to uncheck all folders including subfolders.
    • Pilih semua subfolder dari folder saat ini: Select this option to check all subfolders of the selected folder.
    • Batalkan pilihan semua subfolder dari folder saat ini: Select this option to uncheck all subfolders of the selected folder.
    • Melebarkan semua: Select this option to expand all folders including subfolders of each account.
    • Perkecil Semua: Select this option to collapse al folders including subfolders of all accounts.
  2. The selected folders are listed in this pane and the messages within the upper folder will be prioritized to be retained. You can adjust the folder order or delete the folders from the list by selecting it and click the , , , atau tombol.
  3. Show the number of selected folders.
Step 3: Specify the filtering criteria to identify the duplicate emails

Dalam majalah Email Duplikat – Langkah 2 jendela,

  1. Check the criteria you want to filter duplicate emails based on,

  2. Klik Berikutnya: Pilih bidang yang akan dicantumkan dalam hasil .

Tips about this surface:
  1. Klik Default button will automatically choose the Body, Attachment and Subject as the filtering criteria.
  2. Periksalah Cari pesan duplikat di seluruh folder option will compare and search duplicate items across all selected folders. Uncheck this option will compare and look for duplicate items within the single folder.
  3. Jika Anda mengklik Mulailah memfilter button to filter duplicate emails directly, the results window will display the default fields.
Step 4: Identify the fields to be list in the results

Dalam majalah Email Duplikat – Langkah 3 jendela,

  1. Choose one display mode as you need,

  2. Click Start filtering button.

Tips about this surface
  • Grafik Default option is selected by default, which means that the file path, subject and body fields will be listed in the filter result.
  • Grafik Kustom option support you to specify the fields you need to display in the filter result.
    1. Pilih Kustom Option
    2. Klik Ditetapkan pengguna tombol
    3. Then check the fields you need in the Surat Duplikat -Pengaturan kotak dialog
    4. Simpan pengaturannya
  • Jika periksa Kriteria duplikat yang dipilih pilihan, hasil filter akan mencantumkan kolom kondisi yang Anda tentukan di langkah 3.
Step 5: Delete, move or categorize duplicate emails as you need.

Dalam majalah Email Duplikat – Langkah 4 window, you can see all duplicate emails have been filtered based on the criteria you customized and listed.

shot duplicate emails 35 1

Maka kamu bisa hapus, pindah or mengkategorikan these duplicate items.


Delete duplicate emails (move to the Deleted Items folder)

  1. Click the drop-down list beside Cara menangani email duplikat, memilih Hapus (pindah ke folder Item Terhapus) opsi, dan kemudian klik Terapkan sekarang tombol

  2. Then a dialog pops up for reminding you the number of deleted items, click OK untuk menutupnya.

  3. You can see the duplicate emails will be displayed in the wizard with a strikethrough which have been deleted, except for the reserved email, which is indicated by a red dot in the lower right corner of the email icon. Click Done untuk keluar dari wizard.


Move duplicate emails to a folder

  1. Click the drop-down list beside Cara menangani email duplikat, memilih Move all checked emails opsi, dan kemudian klik Terapkan sekarang .

    Pro tip: At default, all duplicate emails will be checked except the first one.

  2. Dalam majalah Pilih folder dialog, select a folder or create a new one to place the duplicate emails, click OK.

  3. Then a dialog pops up for reminding you the number of moved items, click OK untuk menutupnya.

  4. You can see the duplicate emails will be displayed in the wizard with a strikethrough which have been deleted, except for the reserved email, which is indicated by a red dot in the lower right corner of the email icon. Click Done untuk keluar dari wizard.


Add categories to duplicate emails

  1. Click the drop-down list beside Ways to handle duplicate email, memilih Tambahkan kategori (termasuk yang dipesan) opsi, dan kemudian klik Terapkan sekarang .

  2. Dalam majalah Kategori Warna dialog, choose one or more categories as you need (also you can create a new color category), then click OK.

  3. Then a dialog pops up for reminding you the number of the completed items, click OK untuk menutupnya.

  4. Klik Done untuk keluar dari wizard.

Tips about Duplicate Emails - Step 4:

Kecuali untuk menghapus, memindahkan, atau mengkategorikan semua email duplikat yang tercantum dalam wizard, Anda juga dapat menggunakan menu klik kanan untuk mengelola item tertentu pilihan Anda.

  • Hapus, pindahkan, atau kategorikan semua duplikat dalam grup duplikat

    Jika Anda ingin menangani semua duplikat dalam grup duplikat tertentu, klik kanan pada nama grup lalu pilih opsi yang Anda perlukan.

    Memilih opsi apa pun di menu klik kanan akan memunculkan kotak prompt untuk mengonfirmasi tindakan, klik tombol Lanjutkan jika Anda ingin melanjutkan, atau klik Batal.

    Selanjutnya Anda perlu memperhatikan hal berikut

    • Jika Anda memilih untuk mengkategorikan semua item yang dicentang dalam grup saat ini, setelah mengonfirmasi tindakan, kotak dialog Kategori Warna akan muncul untuk Anda menetapkan kategori warna.
    • Jika Anda memilih untuk memindahkan semua item yang dicentang dalam grup saat ini, setelah mengonfirmasi tindakan, kotak dialog Silakan pilih folder kemudian muncul agar Anda dapat memilih folder tujuan.
    • Jika Anda memilih untuk menghapus semua item yang dicentang di grup saat ini, setelah mengonfirmasi tindakan, semua duplikat kecuali email yang dipesan akan segera dihapus.
  • Hapus, pindahkan, atau kategorikan duplikat tertentu dalam grup duplikat

    If you only want to handle a certain duplicate email in a duplicate group, right click on that duplicate and then choose the option you need.

    Memilih opsi apa pun (kecuali opsi Tetapkan sebagai email yang dipesan) di menu klik kanan akan memunculkan kotak prompt untuk mengonfirmasi tindakan, klik tombol Lanjutkan jika Anda ingin melanjutkan, atau klik Batal.

    Selanjutnya Anda perlu memperhatikan hal berikut

    • If you choose to move this item, after confirming the action, a Please select folders dialog box then pops up for you to choose a destination folder.
    • If you choose to categorize this item, after confirming the action, a Color Categories dialog box then pops up for you to assign color categories.
    • Jika Anda memilih untuk menghapus item ini, setelah mengonfirmasi tindakan, semua duplikat kecuali email yang dipesan akan segera dihapus.
  • Ubah email yang dipesan

    Jika Anda perlu mengubah email cadangan, klik kanan pada email duplikat yang ingin Anda tetapkan sebagai email cadangan baru, dan pilih opsi Tetapkan sebagai email cadangan dari menu konteks.


Tip lainnya:
  • Gunakan pengaturan yang sama dengan mudah saat berikutnya Anda mencari email duplikat

    Once you have applied the Advanced Scan and Remove Duplicate Emails feature, it will retain the last configurations, allowing you to easily use the same settings the next time you search for duplicate emails. To do this, simply select Kutools > Duplicate Emails > Advanced Scan and Remove Duplicate Emails and, in the Duplicate Emails – Step 1 wizard, click the Start Filtering button.

That concludes the step-by-step guide and explanation for using Kutools for Outlook's Delete Duplicate Emails features.

Jika Anda tertarik, Anda bisa click to download and try it out.

If you have any questions, feel free to leave a message in the comment section below.

Kutools untuk Outlook membanggakan diri 100 features and is continuously being improved and upgraded. We highly recommend giving it a try, and you'll find your work with Outlook becoming increasingly effortless.

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