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Bagaimana cara membuat pengingat Outlook dari spreadsheet Excel?

Artikel ini membahas tentang membuat pengingat Outlook berdasarkan data spreadsheet Excel.

Pengingat Kreta Outlook dari spreadsheet Excel dengan kode VBA

Buat pengingat Outlook dari spreadsheet Excel dengan kode VBA

Jika Anda ingin membuat pengingat Outlook dari Excel, lakukan hal berikut.

1. Buat lembar kerja berisi tajuk kolom dan bidang pengingat yang sesuai seperti gambar di bawah ini.

Note: Untuk status sibuk kolom, nomor 2 Berarti pengingat akan ditampilkan sebagai Sibuk di kalender Outlook Anda. Anda dapat mengubahnya menjadi 1 (Tentatif), 3 (Di Luar Kantor), 4 (Bekerja di tempat lain), atau 5 (Gratis) seperti yang Anda butuhkan

2. tekan lain + F11 kunci untuk membuka Microsoft Visual Basic untuk Aplikasi jendela.

3. Dalam Microsoft Visual Basic untuk Aplikasi window, klik Menyisipkan > Modul. Kemudian salin kode VBA di bawah ini ke jendela Kode.

Kode VBA: Buat pengingat Outlook dari spreadsheet Excel

Sub AddAppointments()
'Update by Extendoffice 20180608
    Dim I As Long
    Dim xRg As Range
    Dim xOutApp As Object
    Dim xOutItem As Object
    Set xOutApp = CreateObject("Outlook.Application")
    Set xRg = Range("A2:G2")
    For I = 1 To xRg.Rows.Count
        Set xOutItem = xOutApp.createitem(1)
        Debug.Print xRg.Cells(I, 1).Value
        xOutItem.Subject = xRg.Cells(I, 1).Value
        xOutItem.Location = xRg.Cells(I, 2).Value
        xOutItem.Start = xRg.Cells(I, 3).Value
        xOutItem.Duration = xRg.Cells(I, 4).Value
        If Trim(xRg.Cells(I, 5).Value) = "" Then
            xOutItem.BusyStatus = 2
        Else
            xOutItem.BusyStatus = xRg.Cells(I, 5).Value
        End If
        If xRg.Cells(I, 6).Value > 0 Then
            xOutItem.ReminderSet = True
            xOutItem.ReminderMinutesBeforeStart = xRg.Cells(I, 6).Value
        Else
            xOutItem.ReminderSet = False
        End If
        xOutItem.Body = xRg.Cells(I, 7).Value
        xOutItem.Save
        Set xOutItem = Nothing
    Next
    Set xOutApp = Nothing
End Sub

Note: Pada kode di atas, A2: G2 adalah rentang data yang Anda inginkan untuk membuat janji.

4. tekan F5 atau klik tombol Run untuk menjalankan kode. Kemudian semua janji dengan bidang tertentu akan dimasukkan ke dalam kalender Outlook Anda sekaligus.

Dan kemudian, Anda bisa pergi ke kalender pandangan Anda untuk melihat hasilnya, Lihat tangkapan layar: 

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Comments (66)
Rated 5 out of 5 · 2 ratings
JAIME GARCIA
JAIME GARCIA
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How can I make this module run automatically when I close Excel? That way I can input data, and only have to close the file without having to manually run the code?
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crystal
crystal     JAIME GARCIA
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Hi JAIME GARCIA，
To make the AddAppointments subroutine run automatically when you close the Excel workbook, you can apply the following VBA code. This event is triggered right before the workbook is closed. Here's how you can adjust the code to run when the workbook is closed:
1. Open the Excel workbook where you want this functionality.
2. Press Alt + F11 to open the VBA editor.
3. In the Project Explorer on the left side, find ThisWorkbook under the VBAProject for your workbook.
4. Double-click ThisWorkbook to open its code module.
5. In the code window for ThisWorkbook, insert the following code.
6. Now you need to save this workbook as Excel Macro-Enabled Workbook (click File > Save As > choose Excel Macro-Enabled Workbook from Save as Type drop-down list > click Save).

Note: In this code, be sure to replace "SheetName" with the actual name of the worksheet containing your appointment data.

Private Sub Workbook_BeforeClose(Cancel As Boolean)
    AddAppointments
End Sub

Sub AddAppointments()
    ' Updated by Extendoffice 20180608
    Dim I As Long
    Dim xRg As Range
    Dim xOutApp As Object
    Dim xOutItem As Object
    Set xOutApp = CreateObject("Outlook.Application")
    Set xRg = ThisWorkbook.Sheets("SheetName").Range("A2:G2") ' Replace "SheetName" with the actual name of your sheet
    
    For I = 1 To xRg.Rows.Count
        Set xOutItem = xOutApp.createitem(1)
        xOutItem.Subject = xRg.Cells(I, 1).Value
        xOutItem.Location = xRg.Cells(I, 2).Value
        xOutItem.Start = xRg.Cells(I, 3).Value
        xOutItem.Duration = xRg.Cells(I, 4).Value
        xOutItem.BusyStatus = IIf(Trim(xRg.Cells(I, 5).Value) = "", 2, xRg.Cells(I, 5).Value)
        xOutItem.ReminderSet = xRg.Cells(I, 6).Value > 0
        xOutItem.ReminderMinutesBeforeStart = IIf(xOutItem.ReminderSet, xRg.Cells(I, 6).Value, 0)
        xOutItem.Body = xRg.Cells(I, 7).Value
        xOutItem.Save
        Set xOutItem = Nothing
    Next I
    Set xOutApp = Nothing
End Sub
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Jdavidde
Jdavidde
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Hello:

Thank you all for this amazing forum. I hope you will forgive me if this has already been asked, but is there a way to tweak the code to create an Outlook TASK instead of an appointment?

Please advise.

David
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Rated 5 out of 5
Kristen Miller
Kristen Miller
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How can I revise the code to include multiple rows?
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crystal
crystal     Kristen Miller
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HI Miller,

In this line Set xRg = Range("A2:G2") of the code, simply change the range "A2:G2" to a range containing multiple rows, such as "A2:G10"
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Kate
Kate
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This is a great tool. Was wondering if there is a way to add the appointments to a shared calendar, instead of my personal outlook calendar.
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Sushant Gawali
Sushant Gawali
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HI Crystal,
the code worked find, but I made some changes in Table & run the code again, now I have 2 reminders for same event, how to remove 1st reminder from my outlook calendar.
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crystal
crystal     Sushant Gawali
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Hi Sushant Gawali,

The code only helps you to create reminders from Excel. If a duplicate reminder is created, you will need to go to the Outlook calendar to delete it manually. Sorry for the inconvenience.
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nitiksha
nitiksha
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If we share the excel with other user and they run this micro-enabled filed, will they have all the invites saved?
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crystal
crystal     nitiksha
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Hi,
If you save this Excel file as an Excel Macro-Enabled Workbook and send it to someone else, the invitation will be saved in their Outlook calendar after running the VBA code.
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als bra
als bra
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Excellent, thanks!
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thestampdad
thestampdad
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Hi Crystal,

Thank you for letting me know.
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thestampdad
thestampdad
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Thank you for posting your code, it works perfectly for me for adding to Outlook. Is there a way to add it to a Google Calendar instead?

Thanks.
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crystal
crystal     thestampdad
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Hi David Ramsay,
I can’t fix this problem. Sorry about that.
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Hailey
Hailey
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Hello,

For some reason it won’t pull all dates.
My range is A2:C14 and it seems to cherry pick dates. Any tips?
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crystal
crystal     Hailey
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Hi Hailey,
You may need to attach a screenshot or a sample file to describe the problem you encountered more clearly.
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