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Bagaimana cara menghitung email menurut kategori di Outlook?

Anda mungkin telah menyorot email dengan kategori warna di Outlook. Tapi, tahukah Anda cara menghitung email berdasarkan kategori? Artikel ini akan membagikan dua solusi:

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panah gelembung kanan biru Hitung email menurut kategori di Outlook dengan fitur Pencarian Instan

Metode ini akan memandu Anda untuk mengetahui semua email yang ditandai dengan kategori warna yang ditentukan oleh Instant Search fitur, dan kemudian dengan mudah mendapatkan jumlah total dari semua hasil pencarian di Status bar.

1. Dalam surat lihat, tekan Ctrl + E tombol secara bersamaan untuk mengaktifkan Alat pencarian.

2. klik Pencarian > Dikategorikan, lalu pilih kategori warna tertentu yang akan Anda gunakan untuk menghitung email.

3. Sekarang semua email yang ditandai dengan kategori warna yang ditentukan ditemukan dan terdaftar dalam daftar surat. Dan Anda dapat dengan mudah mendapatkan jumlah total dari semua hasil pencarian di bilah status. Lihat tangkapan layar:

Catatan:

(1) Untuk menghitung email yang ditandai dengan Kategori kuning dan Kategori oranye secara bersamaan, ketikkan kriteria pencarian kategori: = "Kategori Kuning" DAN "Kategori Oranye" ke dalam Instant Search kotak langsung:

(2) Untuk menghitung email yang ditandai dengan Kategori kuning or Kategori oranye secara bersamaan, ketikkan kriteria pencarian kategori: = "Kategori Kuning" ATAU "Kategori Oranye" ke dalam Instant Search kotak secara langsung.

panah gelembung kanan biru Hitung email menurut kategori di Outlook dengan VBA

Metode ini akan memperkenalkan VBA untuk menghitung email menurut kategori dalam rentang tanggal khusus di Outlook. Harap lakukan sebagai berikut:

1. Dalam surat lihat, pilih folder email yang akan Anda hitung emailnya.

2. tekan lain + F11 bersamaan untuk membuka jendela Microsoft Visual Basic for Applications.

3. klik Menyisipkan > Modul, lalu tempelkan kode VBA di bawah ini ke jendela Modul pembuka baru:

VBA: Hitung email menurut kategori di Outlook

Sub CategoriesEmails()

Dim oFolder As MAPIFolder
Dim oDict As Object
Dim sStartDate As String
Dim sEndDate As String
Dim oItems As Outlook.Items
Dim sStr As String
Dim sMsg As String


On Error Resume Next
Set oFolder = Application.ActiveExplorer.CurrentFolder

Set oDict = CreateObject("Scripting.Dictionary")

sStartDate = InputBox("Type the start date (format MM/DD/YYYY)")
sEndDate = InputBox("Type the end date (format MM/DD/YYYY)")

Set oItems = oFolder.Items.Restrict("[Received] >= '" & sStartDate & "' And [Received] <= '" & sEndDate & "'")
oItems.SetColumns ("Categories")

For Each aitem In oItems
sStr = aitem.Categories
If Not oDict.Exists(sStr) Then
oDict(sStr) = 0
End If
oDict(sStr) = CLng(oDict(sStr)) + 1
Next aitem

sMsg = ""
For Each aKey In oDict.Keys
sMsg = sMsg & aKey & ":   " & oDict(aKey) & vbCrLf
Next
MsgBox sMsg

Set oFolder = Nothing

 End Sub

4. tekan F5 atau klik tombol Run untuk menjalankan VBA ini.

5. (1) Di kotak dialog Microsoft Outlook yang pertama muncul, ketikkan tanggal mulai dari rentang tanggal khusus yang akan Anda hitung emailnya, dan klik OK . (2) Di kotak dialog Microsoft Outlook kedua, ketik tanggal akhir, dan klik OK tombol. Lihat tangkapan layar:

Dan sekarang kotak dialog keluar dan menampilkan jumlah email yang ditandai dengan kategori warna. Lihat tangkapan layar:

panah gelembung kanan biruArtikel terkait

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Comments (18)
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deadly
deadly
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hi, i was able to do the export to excel, by eliminating the row Dim xWb As Workbook, xWs As Worksheet, but i really need to count the emails on daily basis, on the input date window, if i put the same day it wont give me back any results, i have to put 2 different days for it to work, is there a way around this? so i can count the emails on 1 day instead of 2
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Sanjana
Sanjana
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The total number of emails just used to appear beside the Name of the catagory. Does anyone know how to set this?
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Prince
Prince
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Hi,
Instead of only calculating from the selected folder, is there a way to include all the sub folders as well?
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Lars
Lars     Prince
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Hi
Did you manage to solve this ?
I would like to count in subfolders to.
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Radvi
Radvi
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Hello, is there is a possibility to count letters marked with categories if in one letter we have few cases and they must be counted: for example green category - 1 letter with 3 cases inside = 3 green category cases ?


ThANK YOU
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Dylan
Dylan
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is there a way you can covert this into an excel table?
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kellytte
kellytte     Dylan
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Hi Dylan,
Below VBA code will place the count results in a new Excel workbook.
FYI, please enable the reference of “Microsoft Excel 16.0 Object Library” before running the VBA.
Sub CategoriesEmails()
Dim xFolder As MAPIFolder
Dim xDict As Object
Dim xStartDate As String, xEndDate As String
Dim xItems As Outlook.Items
Dim xStr As String, xMsg As String
Dim xExlApp As Object
Dim xWb As Workbook, xWs As Worksheet
Dim I As Integer
On Error Resume Next
Set xExlApp = CreateObject("Excel.Application")
Set xWb = xExlApp.Workbooks.Add
Set xWs = xWb.Sheets.Item(1)
Set xFolder = Application.ActiveExplorer.CurrentFolder
Set xDict = CreateObject("Scripting.Dictionary")
xStartDate = InputBox("Type the start date (format MM/DD/YYYY)")
xEndDate = InputBox("Type the end date (format MM/DD/YYYY)")
Set xItems = xFolder.Items.Restrict("[ReceivedTime] >= '" & xStartDate & "' And [ReceivedTime] <= '" & xEndDate & "'")
'xItems.SetColumns ("Categories")
For Each xItem In xItems
xStr = xItem.Categories
If Not xDict.Exists(xStr) Then
xDict(xStr) = 0
End If
xDict(xStr) = CLng(xDict(xStr)) + 1
Next xItem
xMsg = ""
xWs.Range("A1", "B1").Font.Bold = True
With xWs.Range("A1", "B1")
.HorizontalAlignment = xlCenter
.VerticalAlignment = xlCenter
.WrapText = False
.Orientation = 0
.AddIndent = False
.IndentLevel = 0
.ShrinkToFit = False
.ReadingOrder = xlContext
.MergeCells = False
End With
xWs.Cells(1, 1) = "Categories"
xWs.Cells(1, 2) = "Count"
I = 2
For Each xKey In xDict.Keys
If xKey <> "" Then
xWs.Cells(I, 1) = xKey
xWs.Cells(I, 2) = xDict(xKey)
I = I + 1
End If
Next
xWs.Range("A1", "B" + CStr(I)).Columns.AutoFit
xExlApp.Visible = True
Set xFolder = Nothing
End Sub
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Amanda Lee
Amanda Lee     kellytte
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Hi guys,
To make the above code run porperly, please first enable the reference of “Microsoft Excel 16.0 Object Library”.
To do so, please do as follows:1. In your Outlook, go to the tab Developer > Visual Basic.2. In the pop-up window, click Tools.3. In the pop-up dialog, check Microsoft Excel 16.0 Object Library, then click OK, see screenshot.
Note that the 16.0 indicates version number, so if it's not the same in your dialog, it doesn't matther. However, if you cannot find the Microsoft Excel (version number) Object Library, make sure that you have Excel installed in your computer.
After you enable the reference, please use the code above.
If you have any further questions, please don't hesitate to let me know.
Amanda
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Clint
Clint     kellytte
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I know this is an older thread, but if anyone can assist it would be greatly appreciated. When running the code I'm hitting a compile error "User-defined type not defined" for the 8th line "Dim xWB As Workbook, xWs As Worksheet"
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Lars
Lars     Clint
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Hi
Did you manage to solve this ?
I got the same problem
Solution:
Simply delete the row:Dim xWb As Workbook, xWs As Worksheet
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Hannah
Hannah     Lars
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Can you add a way to breakout the count columns by day? So I could run a full month and then have counts broken out by day.
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Amanda Lee
Amanda Lee     Hannah
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Hi Hannah,

Please try the code below:

<div data-tag="code">Sub CategoriesEmails()
Dim oFolder As MAPIFolder
Dim oDict As Object
Dim sStartDate As String
Dim sEndDate As String
Dim oItems As Outlook.Items
Dim sStr As String
Dim sMsg As String
Dim xStr, xStrDate, xStrDate_D As String
Dim xArr As Variant
Dim xNum As Integer
Dim xRlt As String
On Error Resume Next
Set oFolder = Application.ActiveExplorer.CurrentFolder
xNum = 0
Set oDict = CreateObject("Scripting.Dictionary")
sStartDate = InputBox("Type the start date (format MM/DD/YYYY)")
sEndDate = InputBox("Type the end date (format MM/DD/YYYY)")
Set oItems = oFolder.Items.Restrict("[ReceivedTime] >= '" & sStartDate & "' And [ReceivedTime] <= '" & sEndDate & "'")
oItems.SetColumns ("ReceivedTime")
xStrDate_D = ""
xRlt = ""
For Each aitem In oItems
xStr = aitem.ReceivedTime
If Trim(xStr) <> "" Then
xArr = Split(xStr, " ")
xStrDate = xArr(0)
If xStrDate_D = "" Then
xStrDate_D = xStrDate
xNum = 1
Else
If xStrDate <> "" Then
If xStrDate = xStrDate_D Then
xNum = xNum + 1
Else
If xRlt = "" Then
xRlt = xStrDate_D & ":" & xNum
Else
xRlt = xRlt & vbCrLf & xStrDate_D & ":" & xNum
End If
xStrDate_D = xStrDate
xNum = 1
End If
End If
End If
End If
Next
If xRlt <> "" Then
MsgBox xRlt
Else
MsgBox "No data found."
End If
End Sub
Also, for more statistic analysis, please go to the tab Kutools Plus > Statistics if you have installed Kutools for Outlook. If not, please <a href="https://www.extendoffice.com/download/kutools-for-outlook.html">click here to download</a> and get a 30-day trail for free.
Amanda
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Hannah
Hannah     Amanda Lee
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Thank you so much for your help!! I don't think I was clear enough in my initial question. Is there a way to have it break out by category and then give a count by day? So X Category would be broken down by count into date columns?
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Sarah Creswell
Sarah Creswell     kellytte
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This was helpful for me also, thank you so much for sharing!
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Aymeric
Aymeric
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Hi , thanks it workd perfectly for month of June, but when I run this for July, it only shows the total number of emails... any idea?
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Abhishek Singhal
Abhishek Singhal
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Hi Thanks, it works perfectly, just one quick query- Can we get the Msgbox results to be displayed in excel, as whenever i want to run the macro it should be displayed in excel.
every time one below the previous results.
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knewlyknox@gmail.com
    Abhishek Singhal
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This would be great!
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Emma
Emma
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This is perfect, but how can I change the VBA to include subfolders of the current folder in the count?
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